Please review the FAQs for further information about ORCID and how you can get the most benefit from having an ORCID.
If you have any questions not covered by the FAQs, please contact firstname.lastname@example.org.
ORCID part of the wider digital infrastructure needed for researchers to share information on a global scale. An ORCID ID is a non-proprietary unique author ID which can be used (or is required) with multiple funder, publisher and research organisation systems to share information – and reduce the amount of time you spend keying that same information into multiple systems.
Anyone can register for an ORCID – it only takes a few minutes.
ORCID IDs are most useful for active researchers who wish to keep track of their research publications (and other outputs), research grants and other indicators of research activity and esteem.
- Example Durham author publicly listing publications and peer review activity
- Example Durham author publicly listing funding and publication activity
- Example Durham author publicly listing biographical information alongside funding and publication activity
- Example Durham author with no publicly listed information
How do I register for an ORCID?
It takes only a few minutes to register for an ORCID, and many authors wil first be prompted to do so when submitting a funding application to a funder or a manuscript to a publisher. You can also register directly at https://orcid.org/login.
- Provide both a primary and secondary email address... your Durham University email should be one of these, and your personal email address allows you to take your ORCID with you if you leave Durham University.
- We recommend you set visibility to Public, in particular if you have publications, peer review roles or funding awards you wish prospective collaborators, funders or publishers to see. You can control the visibility of each individual item separately if needed - so your profile can be public, but you can make individual awards or publications private if there is a reason to.
With an ORCID ID you ensure all of your grant, publication (and other output) and some esteem activities are correctly attributed to you. Your record stays with you, is managed by you and can be used to share that information as you change institution or where you are required to provide it as part of funding applications and manuscript submissions.
Whilst some of the benefits are not yet fully realised, many major funders, publishers and research organisations have already integrated or are currently integrating the identifier into their systems. This will allow for a smoother linking up of all aspects of research and enable to the development of new services around sharing and communicating these activities.
At a very basic level, an ORCID ID can:
- Help increase the visibility of your research activity to potential employers, collaborators, doctoral candidates and funders.
- Reduce the amount of data entry you are required to do when gaining access to a new system (e.g. ResearchFish, publisher manuscript submission systems, university CRIS systems).
You may find you are asked, or required, to provide an ORCID for any organisation’s online systems which have integrated with ORCID. This includes:
- When submitting a manuscript for publication
- Publishers using or requiring ORCID include: The Royal Society, RSC, ACS, Wiley, Springer Nature, IOP, PLoS, IEEE.
- When applying for a grant with a funder (e.g. Wellcome Trust)
- When moving to a university with an ORCID integrated CRIS system.
- When searching for content linked to a particular author in some databases (e.g. Scopus or Web of Science)
- To reduce data entry for systems such as ResearchFish.
Access to my ORCID account
Researcher’s control of their ORCID record is a core ORCID principle.
You are responsible for your ORCID record. You control which systems you allow to share information with ORCID (e.g. to keep it up-to-date automatically), and you control the privacy of your ORCID record and information associated with it, and only you can manually add or update information (e.g. biographical information, education and employment history) associated with your ORCID.
You can search the ORCID registry if you think you might already have an ORCIF assigned to you.
If you try to register for a new ORCID using the same email address, you will be prompted to log in rather than to register a new ORCID. Even if ORCID does not find an ORCID linked to your email address, the registry will try to match possible ORCID IDs based on similar names.
If you can’t remember your ORCID password, you can use the Forgotten Password link on the sign-in page to reset your password.
If you no longer have access to the email address that you used to create your ORCID record (e.g. you have moved institution), the ORCID support team can help you to regain access.
Do not create a new ORCID ID. Duplicate ORCID IDs will cause problems in maintaining your record, and publications published with different ORCID IDs may not be able to be changed to pint to a single ORCID.
The ORCID Registry is designed to discourage more than one account for an individual, allowing only one ORCID ID per email address and also checking against names on registration.
Despite this, it is possible for one person to register for more than one ORCID ID, even though it is strongly recommended not to do so.
If you do have more than one ORCID ID, ORCID Support can help you to link both records, and hide the duplicate.
Trusted Organisations and Privacy
When you connect your ORCID ID with another organisation’s system, you will be asked to grant permission to that organisation to interact with your ORCID account. You decide whether to grant to deny permission to that organisation – granting permission means that organisation will become a trusted organisation.
You can check and/or revoke permissions granted to an organisation at any time – you can do this in your account settings, simply by clicking on the icon to Revoke Access.
Examples might include:
- Other author IDs, so you can ensure they all hold the same information (e.g. ResearcherID, Scopus Author ID).
- Your University, so that any integrated systems (e.g. CRIS) can update (PURE) or be updated by (Symplectic Elements) data from your ORCID ID, to save you maintaining multiple systems with the same data separately.
- Publishers, so that you can submit a manuscript through their submission system and they can link this to your ORCID ID and update your ORCID record with the new publication upon publication (e.g. via ScholarOne)
- Funder systems, to support both grant applications and to streamline the reporting of outputs derived from funding awards (e.g. ResearchFish).
- Sources of publication metadata, to allow your profile to be automatically updated as you engage in new research activity (e.g. Datacite, CrossRef, Publons).
When you grant an organisation ‘Trusted Organisation’ status, it will indicate what permissions that organisation requires and is requesting you grant it.
This might be from just sharing your ORCID ID with their systems, to allowing it to read, or add/update parts of your ORCID record.
For example, it may be useful for a publisher system to be able to update your research activities, so that it can add metadata describing your new publications once available, saving you the time of having to do this manually yourself. Or your university’s CRIS system might want to be able to read your biographical information, so that it can use this to populate your web profile on your university web page.
If you do not want to grant these permissions, you are not required to do so, but you will lose out on some of the benefits of being able to automate some of the administrative activity different systems may require you to do.
You have control over not only what information from your ORCID record you allow to be shared with trusted organisations, but also over what parts of your record are publicly visible.
There are three visibility settings: ‘only me’, ‘trusted parties’ and ‘everyone’.
When logged in to your ORCID account, you can change the visibility for each item individually.
The University does not have a policy on privacy settings in your ORCID profile. You can freely decide what information can be seen by whom.
We would recommend that the “Works” section should be set to 'Public' as the most appropriate choice. Details of what publications you've written will already be in the public domain and there would not usually be any reason to hide this from view.
Updating and maintaining my ORCID
You can login to your ORCID account and change, delete or hide from public view any details linked to your ORCID record.
You can give permission to ‘Trusted Organisations’ to update your ORCID record with information from their records. With this permission, ORCID can import articles it finds from Scopus, Europe PMC, CrossRef and other sources.
Where it might find the same record in multiple sources, and can identify these as the same record (e.g. via a shared DOI), it will create a single entry in your ORCID profile, but list each source of that data as a ‘data source’ for the record.
For a new publication, you should simply include your ORCID ID within a publisher submission system (if supported) against your name as an author. This information should be transferred by the publisher, alongside the paper DOI, to Crossref system. From Crossref, you can import the publication to your ORCID account manually, or grant permission for ORCID to import all articles associated with your ORCID from Scopus, Europe PMC and CrossRef (amongst other supported systems). See, a list of other systems supporting linking with ORCID register.
You can import publications either by adding sources of publication data as ‘Trusted Organisations’ (e.g. Crossref, Datacite, Europe PMC, Scopus, MLA Bibliography), or importing publications from a BibTeX file you have created.
- ORCID Support: how to add works by direct import from other systems
- ORCID Support: how to import works via BibTeX
What is a BibTeX file?
If you don't work with BibTeX, don't worry. You don't need to know to use this option, and may be the quickest way to populate your ORCID from your staff profile if this already includes most of your publications. See our guide below (the second page includes the three step process to quickly create, save and import a BibTeX file to ORCID).
If you do not wish to set up a third party as a ‘trusted organisation’, you can still add works manually if you prefer.
Yes, non-Latin script character sets with Unicode encoding are supported for display and search of ORCID records and the ORCID Registry. Such citations can be added to your profile manually or imported if the exporting database supports these characters.
You can control what notifications you receive by logging in to your ORCID account and setting your preferences in your account settings.
The best means of keeping up to date with new ORCID integrations and features is to subscribe to the ORCID Blog, which you can do via email or RSS.
It is your ORCID record. It is entirely up to you how much information you add to your record, and how much of that you make publicly available or share with ‘trusted organisations.’
It is normally useful to ensure that any systems where use of ORCID would make your life easier (e.g., your university’s CRIS system) are granted information to your profile, and you include any information in your ORCID you wish to share with those systems.
Other than this, it is also recommended that you include name variants, some keywords describing your research interests, your current affiliation and any links to university or personal web pages. This can help make sure anyone who finds your ORCID can be sure they have identified the correct ORCID if they are trying to discover and read your research output.
Have an ORCID, but not sure what else to do with it to get the most out of it?
If you need further help, please contact email@example.com.
Your ORCID will remain yours throughout your career, and you will keep the same ORCID as you move between institutions.
You are advised to update your email address linked to your ORCID before you lose access to any account associated with your current institution; you can have multiple emails associated with your ORCID.
You would also be advised to update your affiliation, and if required, other details (e.g. personal website) once you have started at a new institution.
All of these changes can be managed in your account settings once you are logged in to your ORCID account.
Your Academic Liaison Librarian
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