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Durham University

University Library

Disseminate your Research: Checklist

Below is a useful list of actions you may wish to consider (or may be expected to complete) upon publishing a new research output.

Think we have missed something? Have any tips? Let us know!

If you are the corresponding author on a multi-authored paper, your co-authors may not receive confirmation of either acceptance or final publication from the publisher. Remember to let your co-authors know it has been published!

Durham authors are required to deposit their accepted manuscripts in Durham Research Online within 3 months of the date of acceptance, for all journal articles and conference papers.

Note: DRO is populated from the staff profile system, which also feeds staff profile pages and the REF database. So entering the publication details in one place allows you to achieve 3 key activities simultaneously.

With many funders, and institutions requiring authors to ensure an accepted manuscript has been deposited in an open access repository, it is usually also worth agreeing beforehand with all authors, to either provide the final accepted manuscript, or to confirm it has been deposited in an open access repository (and where).

Note that in addition to depositing in DRO, an author may be required to deposit their manuscript in a specified open access repository, e.g. PubMed, or to ensure that their journal facilitates this deposit for them.

Let colleagues in your department, faculty or who may otherwise be interested know - don't rely on them finding out through Google or journal/database search alerts!

Some departments at Durham may operate internal bulletins, coffee mornings or notice boards. Or you may wish to notify subscribers to society or subject mailing lists, such as JISCMail, which you belong to.

[Be aware that some publisher might apply a pre-publication embargo on advertising the contents of any contributions, meaning you may be restricted as to where and who you can discuss a forthcoming publication with once you have been notified of its acceptance. For example, see the Nature guidance on confidentiality and pre-publicity.]

Is your publication eligible for inclusion in the next REF? Do you think it should be considered for inclusion in Durham University's REF submission? Then make sure you have suggested the publication for inclusion in the REF via the Staff Profile System.

Guidance can be found on Research & Innovation Services web pages. If your departmental administrator manages this on behalf of your department, you may wish to let them know how great your publication is, if you haven't already!

The University's Communications and Marketing team may be able to offer additional support in using official channels (such as in issuing a press release) for communicating about stories with potential major impact.

See the Communications web pages for further information.

[Be aware that some publisher might apply a pre-publication embargo on advertising the contents of any contributions, meaning you may be restricted as to where and who you can discuss a forthcoming publication with once you have been notified of its acceptance. For example, see the Nature guidance on confidentiality and pre-publicity.]

If you have deposited your manuscript in DRO already, the publication will already be appearing on your Durham staff profile page; [If not please see our FAQs].

If you have your own personal web page, or perhaps a page for your research group or a specific research project, remember to add a list of your publications (or the most relevant ones) here also.

Durham Examples:

If you are representing a cross-institutional research project or group, where Durham University is the lead organisation and within one of Communications and Marketing's identified priority research areas, you can request a WordPress site though the Communications and Marketing team's Tools and Guides pages.

Do you have an ORCiD? If not, check out our ORCiD pages for further information.

Increasingly, publishers are requiring authors provide an ORCiD through a manuscript submission system, or allowing authors the option to do so. Some publishers will then use this information to automatically populate an author's ORCiD profile, via CrossRef, with basic details about the publication.

Not all publishers do this however, so to ensure your ORCiD is up to date, you may wish to keep your ORCiD profile up to date yourself.

If you have a profile on one or more Academic Networking sites, such as ResearchGate, LinkedIN,, LinkedIN or Mendeley, you may want to add details of the publication their and notify your connections (and potential collaborators, employers, supervisors or students) of your recent publication.

For further guidance on these networks and why you may wish to use them, see our web pages on managing your digital footprint.

For guidance and support on raising your media profile, see also the Communications and Marketing team's Tools and Guides page.

If you have a Google Scholar Profile, make sure you add your publication to your profile to :

  1. ensure any citations it tracks are included in your Google Scholar Author Metrics
  2. maximise the visibility of your publication in users search results
  3. notify co-authors and those who may "follow" your Scholar profile of your new publication.

Example Google Scholar Profile

Not sure how to create a Google Scholar Profile or add your publications?

Do you blog? Do any of your colleagues, students or supervisors blog?

Many academic authors use blogging as a means to promote their research to a wider audience, perhaps providing some context of the research or inviting further discussion. Many blogging platforms also allow an author to see information about who their audience is (number of visits, where from etc.) and engage directly with readers through a comments section. You may also find blogging a useful medium to challenge you to think about what you say, and how and where you say it, when seeking to reach or engage with a different audience than might usually read the journal or publication venue of the original research.

For further information and guidance on blogging fro academics, see the Communications and Marketing teams tools and guidance pages.

Further reading:

Examples of Durham Academic Blogs:

Hearing the Voice Inherently Human CEM Blog
Prof Richard Bower Blog Research English at Durham Primate and Predator Project

Many academics use Twitter, for multiple reasons; using Twitter to promote a forthcoming or recently published publication being one of them. There are two key things you might wish to tweet once you have been published:

  • A tweet which includes a DOI of your (or a colleagues) published article will be picked up and included in altmetric data (as will any re-tweets including the DOI).
  • A tweet which includes a link to an open access version of the publication (for example, a link to the record in Durham Research Online), will give potential readers without a subscription to access the content a route to access the full text of your publication without any impeding barriers.

See our Twiter Tips for academics.

Not familiar with Twitter?

Used with kind permission of Jorge Cham

Your Academic Liaison Librarian

James Bisset

Senior Manager
Library Research Services

0191 334 1589

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