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Durham University

University Library

Acknowledgements in research publications

Some guidance for all authors on including acknowledgements and affiliations in publications they author.


Author affiliations

Authors are strongly advised to not only standardise the format they include their name in anything they publish, but also to standardise how they record their affiliation(s) where applicable. This can:

  • Help others (including colleagues, potential collaborators and potential employers) find and correctly identify their research output.
  • Enhance the visibility of University research through bibliographic databases such as Web of Science and Scopus
  • Increase the esteem and reputation of individual researchers, research groups and the University amongst the research community at both national and international level.
  • Ensure individual researchers, research groups and the University receive appropriate academic recognition for the quality and breadth of research.
  • Improve more accurate measuring and recording of publication metrics associated with research outputs (such as citation counts and field-weighted citation impact metrics), in support of where publication metrics are used in University League Tables and assessment exercises such as the REF.

Authors are advised to make themselves familiar with the University's Institutional Affiliation Policy, and refer to the examples and guidance included within it.

Some examples of acceptable Durham university author affiliations are indicated below.


Examples of the correct use of institutional affiliation

  • [Researcher Name], Durham University, Department of Archaeology, Stockton Road, Durham, DH1 3LE, United Kingdom.
  • [Researcher Name], Durham University, Department of French, School of Modern Languages & Cultures, Elvet Riverside, New Elvet, Durham, DH1 3JT.
  • [Researcher Name], Durham University, the Institute for Computational Cosmology, Ogden Centre for Fundamental Physics, Department of Physics, Stockton Road, Durham, DH1 3LE.
  • [Researcher Name] is a Research Fellow at Durham University in the Department of Archaeology.
  • [Researcher Name] is an Assistant Professor (Research) at Durham University in the Department of Archaeology.
  • [Researcher Name] is a Post Graduate Research Student at Durham University in the Department of Philosophy.

Acknowledgement of funding

"[All researcher should] appropriately acknowledge anyone who has directly or indirectly assisted their work. This includes collaborators, funders and participants."
Durham University Research Integrity Policy and Code of Good Practice [Section 10.1(e)],

In 2008, major research funders and publishers published guidance for authors to help standardise how research funding should be acknowledged in published research outputs. For some funders, such as the UK Research Councils and the Wellcome Trust, this is a requirement for most research funding awards.

The recommended format is as below:

This work was supported by the Wellcome Trust [grant numbers xxxx, yyyy]; the Natural Environment Research Council [grant number zzzz]; and the Economic and Social Research Council [grant number aaaa].

Full guidance has been archived on the Research Information Network.


Inclusion of statement around accessing data or supplementary materials

Many journals, primarily in STEM subjects, will allow or require authors to also submit data underpinning the published research, or provide information on how data might be accessed.

Even where this is not already the case, it is good research practice to at the least, provide an indication of if and how underpinning research data, or supplementary materials, can be accessed, where there are not intellectual property or data protection issues.

It is worth noting that some funders are also requiring such a statement to be included in published outputs, where applicable.


ORCiD, ResearcherID, ScopusAuthorID

As well as being advised to standardise how you record your name and affiliation(s) in your published output, you may also be advised to register for a unique author ID. This can avoid confusion if another academic author has a similar name, and can help avoid issues in some bibliographic databases where your research output may be incorrectly linked to other authors.

Please see our web pages covering ORCiD and other author IDs.


Your Academic Liaison Librarian

James Bisset

Academic Liaison Librarian
Research Support

james.bisset@durham.ac.uk

0191 334 1589

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