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Summary Privacy Statement for the Botanic Garden

Durham University collects data from you in line with current data protection legislation. Durham University is the data controller for all the data which we collect from you, except as stated at (a) below. For information on how to contact the university or to exercise your rights in connection with this data, see the privacy notice at

This statement summarises the personal data from staff, students and members of the public, which Durham University processes in connection with the Botanic Garden.

All our events, exhibitions and family activities support the statutory purpose of Durham University (for the advancement of learning).

What data do we collect from you and why?

We collect and process personal data from our learners, researchers, visitors and volunteers in order to provide access to the buildings and collections in our care.

We also process your personal data to enable us to administer our services and to fulfil our contractual obligations to you.

If you wish, you may opt in to receiving information from us in relation to our buildings, collections, exhibitions, family activities and other events. If you are receiving this information, you may opt out at any stage by contacting us at

We also process some personal data on behalf of the Friends of the Botanic Garden.

In each case, we collect only as much personal data as is necessary to provide the access and services concerned, in line with current data protection legislation and professional standards.

How do we look after your data and how long will we keep it?

We will retain your data within secure systems and protect it from loss, misuse, unauthorised access and disclosure. We will pass on data collected on behalf of other groups (as below), without retaining it within our own systems. Most other data will be kept only as long as required to provide our services. Some data may be retained for archiving purposes. See Durham University’s privacy notice for further details (

Will we ever share your data outside Durham University?

We will not share your personal data with any other organisation except in the following circumstances:

a) data processed on behalf of the Friends of the Botanic Garden will be passed on to that organisation;

b) contractors may process data on our behalf (for instance, to manage our servers or systems), subject to strict contractual safeguards to ensure the safe and confidential processing of personal data at all times.

Correcting your personal data and objecting to its retention

Please contact us at at any time if you wish to correct any data that we hold on you, object to its continued retention or to opt out of marketing from us.