Submitting Programme Registrations

Common Awards (Theology, Ministry and Mission)

Submitting Programme Registrations

Students should be registered on Moodle after they have been formally admitted on to a Common Awards programme, in line with the TEI’s Admissions Policy. Once students’ details have been added to Moodle, TEIs are required to generate reports direct from Moodle to share this data securely with Durham for upload to the University’s student records system. See our Common Awards Calendar for the deadline to submit this information to Durham.

To create student records in the University’s student records system (known as Banner), TEIs must provide programme registration data in a specific format. This will be automatically formatted correctly in Moodle; however, there are important requirements that TEIs must adhere to when creating records in Moodle:

Field Name	Formatting Notes		Character Limit
First Name	This must be the student’s full legal name as it appears on legal documentation (such as their passport or driving licence). All middle names should be included. Abbreviations or initials should not be used. Prefixes or suffixes should not be included. This information will be used on academic transcripts and parchments so it must be their full legal name.		Max. 60 characters
Middle Name
Last Name
Study Path ID	1, 2, 3 or 4		Max. 1 number
Date of Birth	The required format is DD/MM/YYYY		DATE
Gender	The format options are: F (female) M (male) O (other)		Max. 1 character
Date of entry	The required format is DD/MM/YYYY For October programme registration data, TEIs should use a generic start date of 01/09/YYYY For February programme registration data for later entrants, TEIs should use a generic start date of 01/04/YYYY		DATE
Planned length of study	Please indicate the length of study in months.		Max. 2 characters
Expected leave date	TEIs should use one of the following generic options for the expected leave date: Students who are expected to complete their programme in time to be considered by the Summer Overarching Board of Examiners (August) should have an expected leave date of 31/07/YYYY Students who are expected to complete their programme in time to be considered by the Winter Overarching Board of Examiners (November) should have an expected leave date of 30/09/YYY		DATE
Durham programme code	V60444	Foundation Award	Max. 6 characters
	V60446	Undergraduate Certificate (120 credits)
	V60346	Undergraduate Certificate (180 credits)
	V60447	Undergraduate Diploma
	V604	BA
	V60421	Graduate Certificate
	V60422	Graduate Diploma
	V60414	Postgraduate Certificate (TMM)
	V60412	Postgraduate Diploma (TMM)
	V60407	MA (TMM)
	V60814	Postgraduate Certificate (Chaplaincy Studies)
	V60812	Postgraduate Diploma (Chaplaincy Studies)
	V60807	MA (Chaplaincy Studies)
	V60907	MA (Contemporary Christian Leadership)
	V62112	Postgraduate Diploma (Worship and Liturgical Studies)
	V62107	MA (Worship and Liturgical Studies)
Student status	RE	Registered	Max. 2 characters
Durham TEI code	T02	Cambridge Theological Federation	Max. 3 characters
	T03	Cranmer Hall
	T06	Lindisfarne College of Theology
	T07	The Queen’s Foundation
	T08	Ripon College, Cuddesdon
	T10	St Mellitus College
	T11	St Stephen’s House
	T12	St Augustine's College of Theology
	T13	SWMTC
	T14	Trinity College with Bristol Baptist Church
	T16	YTEP
	T17	South Central TEI
	T18	Scottish Episcopal Institute
	T19	Eastern Region Ministry Course
	T20	Luther King House
	T21	St Padarn's Institute
	T22	Emmanuel Theological College
Plan of student	The format options are: FULL PART characters		Max. 4 characters
Moodle username	This is the username generated through Moodle		N/A

The University does not require data for students who are taking a Common Awards ‘taster module’. See our Taster Module page for more information.

If a student is simply transferring from another TEI, the student will already have a record in the University student records system and therefore require a change of registration, rather than a new record. Some transfers require approval in advance through the concessions process. See our Concessions and Submitting Changes to Student Records pages for more information, and details on how to transfer student records between Moodle sites.

Some students may go on to further study with the same TEI, or at an alternative TEI. In some cases, students may require a new student record. If students go on to study within the same ‘qualification group’, students will need to return their degree documentation (academic transcript and parchment) before resuming their studies. See our Submitting Changes to Student Records page for information on when a new record should be created and our ‘qualification groups’.

The ‘Initial Registration’ report from Moodle should be shared with the Common Awards Team.

Once the student records have been created in Banner, each student is issued with a ‘Banner ID’ (student ID). The Banner IDs are shared with TEIs on the original Moodle download; this can be uploaded to Moodle and each student record in Moodle is updated with the student’s Banner ID. See our Common Awards Calendar for details on when TEIs will receive this information.

Please note that TEIs are required to undertake verification checks in Moodle to confirm the accuracy of the data before submitting this to Durham. See the Moodle Marks Processing System guide, available on the Common Awards Hub, for detailed instructions on how to add this data to Moodle, how to undertake the data checks, and how to download the reports for Durham.