Induction information for Undergraduate Students 2020
ESSENTIAL FORMS TO COMPLETE
On this page you will find the following:
- Links to forms to complete
- An induction FAQ
- A welcome message from the JCR President
- How to get in touch with us if you need help
Please only complete the online form below if you have received an email from St Mary's College confirming your place or if you have received an email from the College with a link to this page.
If you have not heard directly from the College please email firstname.lastname@example.org
ONLINE UNDERGRADUATE INDUCTION PACK
More information will be added below and will be designed to help you prepare for your arrival to Durham University.
As it appears, please ensure you read all the information carefully and take the appropriate actions. If you have any queries please email: email@example.com
Enrolment opens six weeks before the start of your programme. After your acceptance has been processed you will receive two email messages from firstname.lastname@example.org which provide:
- Your Computing and Information Services (CIS) username
- How to derive your CIS password and guidance on how to access the system
The messages are sent 24 hours apart and are sent to the email address you provided when you applied so it’s important to let us know of any changes to this information.
The emails are sent to the personal email address you provided when you applied, so it is important that you keep us up-to-date with any changes to this information by contacting the Student Records Team at email@example.com. You may also need to monitor your spam folders to see if the messages have arrived there.
After you have received both emails you will need to:
- Change your password
- Log into Durham University Online (duo)
- Choose the “Banner Self Service” link in duo under “External Tools”
- Choose Registration and Enrolment
- Enrol with the University
- Upload a photograph for your campus card
You will receive information from your department about registering for your programme and modules. It is important that you do not register for your programme and modules before you receive advice and guidance from your department.
Verify your identity with your college, collect your campus card and get online
You should aim to upload your photograph and complete enrolment two weeks before the start of your programme. Once you have arrived on campus your college will ask you to provide proof of your identity and hand out your campus card.
If you are unable to come to Durham for the first term due to travel restrictions or serious health concerns and plan to study online you will still need to have your identity verified. Your college will make arrangements with you to verify your identity at the start of term through an online Teams/Zoom meeting and keep your campus card until you are able to collect it.
Use your User Name and Password to connect to 'DU Student' - the dedicated WIFI network for students. Find out how to get connected. If you have any problems getting connected, your College Freshers’ Rep (FREP) will be able to help you, or you can book an appointment at one of our 'Get Online Surgeries.
Please click on the link below to access and create your own online personal induction timetable. This tool will enable you to see all the College, Departmental and University induction activities that are relevant to you, including those that are compulsory and those that are optional. We would advise you to leave printing your planner off until shortly before you leave for Durham as there may be changes. Keep checking it for updates.
The induction programme for all Postgraduates and International Undergraduates starts on 28 September.
The induction programme for UK, EU and Islands Undergraduates starts on 28 September.
Junior Common Room (JCR)
All undergraduate students have the opportunity to become a member of the Junior Common Room (JCR) at St Mary’s College. The JCR is a student body, led by an elected sabbatical president, that organises, for and by its members, a huge array of activities and events within College (for example, formal dinners, balls, themed informal dinners, Live Lounges, plays, and sports events like Varsity and the 48 hour Triathlon). The JCR is also responsible for the running of all the sports clubs and societies within the College. The cost of membership contributes towards the cost of running the JCR and its activities and enables you to join its clubs and societies and attend JCR events in College. Students become members of the JCR for the duration of their time at Durham. If you attended a Post-Offer Visit Day you will have already had a taste of what being a member of the JCR is all about, however, further information about the JCR will be provided in the JCR Handbook, which will be circulated separately, and you can also visit their website now to get a further insight.
To sign up for membership of the JCR you will need to click on the link below which will take you to the online payment form. The cost of JCR membership is based on whether you are undertaking a 3 or a 4 year course: £95+VAT or £115+VAT. The deadline for signing up for JCR membership is Sunday 18 October 2020.
Rooms in College
The expectation is that all first year undergraduates will live in College and therefore we organise accommodation for all undergraduate Freshers who have their place confirmed at St Mary’s. Once the room allocation process has taken place you will receive an email containing the particulars of your offer of accommodation. These ‘Particulars of Offer’ will also include a link to the standard terms of the licence agreement to occupy University accommodation, and a link to an online form to accept the offer of accommodation. Please ensure you accept the offer of accommodation by the deadline contained within the email otherwise the offer of accommodation is withdrawn by the University. If you are a local student who is intending to live at home then please do indicate this on your College Induction Form. If you are intending on living in private accommodation please email firstname.lastname@example.org so that we know you do not need a room in College.
Checklist: Things to bring and things NOT to bring
360 Virtual Tour
For those who have not had the chance to visit St Mary’s College, we have developed a 360 virtual tour of the College. This gives you the opportunity to explore the interior facilities of St Mary’s College prior to your arrival. To access the virtual tour, please click here.
Students who are eligible for student loans for their tuition fees and maintenance are advised to apply as early as possible for this funding as there can be delays at this time of year because of the volume of applicants.
There are some upfront costs associated with Induction Week: anyone who thinks they may have difficulty making payment prior to receiving their student finance should get in touch with the College Student Support Office (email@example.com) to discuss options.
Any student who has concerns about their finances whilst at University is encouraged to contact the College Student Support Office (firstname.lastname@example.org) in advance of their arrival.
Medical Registration for New Starters 2020
Medical Information for New Starters 2020 - Registration with a Doctor in Durham City and vaccinations.
For all new students there is an online process offered to register with a Doctor for the Claypath and University Group. Further information and guidance regarding medical registration in Durham and vaccinations please see document below.
Getting Connected to the University Network
To ensure that you are able to connect to the University Wi-Fi Network upon your immediate arrival to St Mary's College, please read through the following webpages provided by Computing and Information Services (CIS) here.
UK undergraduates will be told when to arrive between Thursday 24 September and Sunday 27 September. Further details about the arrangements for facilitating your arrival and the best routes to take through Durham will be sent out in advance. The College is unable to accept early arrivals so please ensure you organise your travel to coincide with your allocated date.
CONGRATULATIONS and Welcome from the JCR President - Joseph Castledine
First of all, a huge congratulations on your results and securing a place at St Mary’s College! We really can’t wait to welcome you into our community come September, where I’m confident that each and every one of you will find your place here and within the wider University.
My name is Joe and I’m your JCR President for this next academic year. Undoubtedly, most of you will be sat there wondering just what a JCR President is? In brief, my job this year is to oversee and look after the undergraduate student body within Mary’s, known as the Junior Common Room. Whether it’s sports clubs, drama, large-scale events, college formals, welfare or music, it all falls under the blanket of the JCR, and it’s my job to oversee all of these aspects of student life.
A bit about me…. I graduated from Durham and Mary’s this summer gone by with a degree in Philosophy, and I can honestly say without question, it has been the best 3 years of my life. This by no means has meant that the past 3 years have been plain sailing. In fact, some of the situations you will find yourselves in during your time here will be some of the toughest, but this shouldn’t be a cause for concern. It’s through the constant support, dedication and opportunities provided by the JCR, that so many people leave Mary’s after 3 or 4 years with a significant lasting impression. So from someone who has reaped the unique benefits of the JCR for the last 3 years, I’ve got the best job in the world this year, and it’s nothing short of a privilege to welcome you.
From the moment you arrive at Mary’s in late September, you will quickly understand why we have a reputation for being the most friendly and welcoming college across Durham. On arrival, our Freshers reps will enthusiastically be on hand to welcome you with open arms (in a socially distanced fashion aha), and along with the welfare team and JCR exec, will provide to you an unrivalled and unique start to university life during your induction week. It’s from this week onwards that it becomes clear that Mary’s is far more than just a physical college. See induction week as a springboard, where you will then go onto meet other year groups, discover the extensive support networks available, and the exceptional social opportunities. However, I can’t express enough, that your university experience is not defined by your freshers week!
It is completely normal to feel overwhelmed by the vast amount of activity in your first week of University. However, I just want to reassure you, do not panic! It’s an impossible task to do everything that will be thrown your way in induction week. The people are new, the place is new, and you are bound to feel slightly on edge. Whether it’s that academic advisor meeting you missed, the college health & safety talk you accidentally slept in for, the next-door neighbour you’ve already forgotten the name of, the favourite sport you forgot to sign up for at the freshers fair. Do not stress! We’ve all been there, and believe it or not, every individual helping you through your first-year journey has been in the same position as you.
However, if there is one piece of advice I’d give you for your first week at Mary’s, I’d just say be yourself. The person you first meet might not become your best friend, you might not have the most comfortable induction week experience, or it might take you longer to find the people you best connect with, but by being yourself, you will find your place. I myself didn’t have the ‘extra,’ ‘sensational’ freshers week that is sold by many people, but over time I found so many people who I love to bits, and I’m now in this position welcoming and helping all of you at the start of your university journey. Trust the process, and things will work out!
That being said, I’ll be living and working in college throughout the year, so please feel free to drop into my office or flat whenever you want or need. Trust me, I can’t wait to get to know you all. I’m always around with a vast array of drinks, snacks and unrivalled chat. My flat and the JCR Office are located on the first floor West Wing of the Fergusson building, directly above the dining hall. I’m working throughout the entire summer leading up to the academic year, so if you want any questions answering at all, please don’t hesitate to contact me via my email. No matter how big or small the question is, I want you all to feel as comfortable as possible on arrival, so no question is too silly.
It might sound extreme, but I can’t express or convey just how much Mary’s, its people, and staff have provided for me, and being able to provide the same opportunities, experiences and support to you for the coming year is the greatest privilege. No matter who you are, where you’re from, what you’re interested in or where your talents lie – you are always welcome at Mary’s. Congratulations again, and enjoy the rest of your summer. I cannot wait to meet you all soon!
St Mary’s College JCR President 2020/21
Website: St. Mary's College JCR
WHAT TO DO IF YOU NEED HELP OR ADVICE FROM US
We're really looking forward to welcoming you to St Mary's College.
If you have any queries about any of this information or any aspect of coming to Durham please contact: