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Durham University

Human Resources & Organisational Development

Fixed Term Contracts

This policy applies to all grades of staff with a fixed term contract (FTC) of employment. It is designed to ensure fairness, consistency and also that the University complies with any relevant legislation, such as the Fixed Term Employees (Prevention of Less Favourable Treatment) Regulations 2002.

When fixed term contracts are due to end, it is incumbent on the University to ensure staff are appropriately informed. The University has legal obligations in this respect, but also appreciates the impact that this may have upon staff, their line manager and the colleagues with whom they work. This policy provides guidance and support to all parties in the management of Fixed Term Contracts.

Please note that where references to the Head of Department (HoD) are made, the HoD may have delegated such authority, and in such cases the delegated person should be substituted.

Click here for the full policy including flowcharts.

Click here for additional support information

Click here to view the template letters/e-mails which staff will receive.

Click here for a meeting template.