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Durham University

Human Resources & Organisational Development

Instant Recognition Options for All Staff

These instant recognition options are available for all staff to use and provide you with the tools to recognise the input of individual colleagues and teams. They are designed to be quick and straightforward, encouraging a culture of recognition within the University.

Send a Recognition E-Card via Email

Our brand-new suite of e-cards are available for all staff members to send to any colleague or team within the University in appreciation of the contribution they have made. The process is quick and simple:

  • Select the desired image from the options below
  • Download the pdf to your device
  • If you so wish, amend the title of the pdf to something more personal e.g. 'Thank You Joe'
  • Attach the pdf to a new email
  • Add a personalised message to the colleague or team, describing their contribution and linking this message to the selected University value where these designs are chosen
  • If you wish for the message to be considered for the recognition hall of fame, copy in reward.team@durham.ac.uk (the Reward team will then follow up with the colleague/team to gain their consent)
  • Send your message of recognition to the colleague or team

Send Recognition via Microsoft Teams

Microsoft Teams also provides staff with options to send instant recognition to colleagues and teams.

Option One: sending your chosen e-card via Teams

  • Select the desired image from the options below
  • Save the jpg file to your device (left click and select 'save image as..')
  • Open Microsoft Teams and either start a new message to the relevant colleague(s) using the chat function (this will be private between yourself and those in the specific chat) or add a new message into a wider Team, using the @ symbol to individually tag your chosen colleague(s) in the message (this will be public to all colleagues in the specific Team)
  • Attach the jpg to your message using the paperclip icon or drag and drop the saved file into the message box
  • Add a personalised message to the colleague or team, describing their contribution and linking this message to the selected University value where these designs are chosen
  • Send your message of recognition to the colleague or team

Option Two: using the Teams 'praise' function

  • Open Microsoft Teams and either start a new message to the relevant colleague(s) using the chat function (this will be private between yourself and those in the specific chat) or add a new message into a wider Team, using the @ symbol to individually tag your chosen colleague(s) in the message (this will be public to all colleagues in the specific Team)
  • Select the icon that looks like a rosette from the icons below your new message (if you hover over this icon, it will be marked as 'praise')
  • Chose the badge you wish to accompany your message of recognition
  • Add a personalised message to the colleague or team
  • Send your message of recognition to the colleague or team