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Hatfield College

College Mentoring

Statement of Purpose for the Mentoring System

Purpose

The purpose of the mentoring system is to help support the work of the College in promoting students’ wellbeing and personal development.

Core Values

The mentoring system is intended to help support a community that celebrates diversity, inclusivity, and mutual respect in the context of the University’s developmental outcomes, namely, personal effectiveness, intellectual curiosity, and a sense of belonging and responsibility.

Goals

The primary goals of the mentoring system are to:

  • Encourage mentees to:
    • participate in SHAPED;
    • attend the College Module in Epiphany Term (Wednesdays at 7.30 pm);
    • complete both the Hatfield Award for Personal Development and the Durham Award;
    • consult members of the Lions’ Network;
    • consider whether to participate in one of the College’s volunteering projects (e.g. whether to become a student mentor in a local school)
    • participate in and support the scholarly life of the College; and
    • participate in the College and University as responsible members of a community of adult learners;
    • complete the DUO module called "Consent Matters";
  • Signpost our students to appropriate support when needed;
  • Ensure every mentee knows the University procedures for dealing with and reporting harassment, bullying, and sexual misconduct.

Means

To achieve our goals, we will:

  • Ensure that the roles and expectations of students and their Mentors are clearly set out and communicated;
  • Strive to improve the existing systems that support Mentors and their students; and
  • Set in place appropriate channels of accountability between Mentor and the College, and between student and Mentor.

Governance

The Master of the College is responsible for mentoring in College. This responsibility is delegated on a day-to-day basis to the Senior Tutor, who is assisted in this task by the Assistant Senior Tutor.

Mentors are expected to comply with and to follow the University’s policies and procedures at all times.


Expected Code of Practice for Mentors

Commitment to being a Mentor

At the start of each academic year all Mentors are asked to confirm their intention to participate in the College Mentoring System. In doing so they are confirming that they will follow the Expected Code of Practice for Mentors, detailed here.

Guidelines

MENTORS SHOULD:

Introduce themselves to their mentees and stay in regular contact with them;

Encourage and support their students as they strive to achieve academic excellence. However, College Mentors MUST NOT advise on content or make corrections to any formative or summative assignments, whether or not they share academic interests;

Respect confidentiality (consistent with the students’ safety and that of others), show discretion in relationships with students, and set high standards of personal behaviour. Mentors MUST NOT communicate with parents or other third parties without the express written permission of the student, or without contacting the Senior Tutor to discuss the circumstances;

Ensure their mentees know how to contact them, and email their mentees at the beginning of each term;

Make sure that their mentees know how to use DUO and understand where to locate the College’s site on DUO;

Be approachable and flexible in finding points of contact and meeting, e.g. social events in College, but not be over-pressing when particular students wish to be more independent;

Offer to meet their students at least once in Michaelmas Term (twice if they are Freshers) and have contact at least twice more during the academic year;

Encourage each student:

  • to participate in SHAPED, the Hatfield Award for Personal Development and volunteering (e.g. DUCK, SCA, the College’s schools’ mentoring scheme),
  • to consult members of the Lions’ Network; and
  • to take part in the scholarly activities of the College, including the College Module.

Assist students in their personal development, helping them to build up a complete CV by the end of their final year;

Provide short termly logs of their contact with students via email to the Senior Tutor;

Bring to the attention of the Senior Tutor or Assistant Senior Tutor situations that require monitoring and alert them to potential problems;

Maintain appropriate boundaries with their mentees.


If you have any questions about the mentoring system, please get in touch with Anthony Bash, Senior Tutor (hatfield.seniortutor@durham.ac.uk) or Dr Ellen Crabtree, Assistant Senior Tutor (hatfield.assistantst@durham.ac.uk).