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Durham University

Copyright Licensing

CLA Photocopying and Scanning License

Durham University holds a license with the CLA which permits the photocopying and scanning of limited portions from printed books, journals and magazines for educational purposes. Other licensing schemes (see excluded list below) apply for other information types and copyright holders not covered by the CLA license.

Under the CLA licence the proportion of a work that can be photocopied or scanned is:

  • one whole chapter from a book;
  • one whole article from a journal issue;
  • a short story or poem (not exceeding 10 pages in length) from an anthology;
  • one whole paper from a set of conference proceedings;
  • one whole report of a single case from a volume of judicial proceedings
  • Or 10% of any of the above, whichever is the greater

The CLA license does not cover some works or publishers. Lists of excluded works and publishers are provided at the CLA website:

Under the terms of the CLA license scanning can only be carried out by "designated persons." The University has nominated a member of Library staff to provide an authorised digitisation service so that the license terms in respect of scanning can be observed. The Library's service ensures compliance with obligations to establish that a digital version is not already available commercially, to incorporate copyright notices, to make digitised extracts available only via secure authentication to members of a specific course (DUO), and to keep the requisite records for submission to the CLA. More information is at The University has not signed onto a comprehensive license which allows digital to digital copies. Digital copies must not be posted to the internet.

Excluded Categories

Please remember that all information is copyrighted whether it states so explicitly or not. The following types of material cannot be copied under the terms of the CLA licence:

  • Printed music (including the words). Music Publishers Association Code of Fair Practice.
  • Open University (OU) programmes. OU has a separate licensing scheme for its information
  • Broadcast television and radio programmes. Education Recording Agency (ERA) has its own licensing scheme
  • Maps and charts. Ordnance Survey (OS) has its own licensing scheme covering OS maps.
  • Newspapers. Newspaper Licensing Agency (NLA) licenses for most UK newspapers
  • Copying not permitted under CLA licence. Some information expressly stipulates that "permission is not granted for copying under licences issued by The Copyright Licensing Agency"
  • Unpublished material. Examples include theses/dissertations, assignments and ephemera like Company Reports, retail supplier catalogues, in house brochures etc

If you have any questions about our copyright licenses please contact Colin Theakston, the University's Copyright Officer.