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Student Registry

Graduation Documentation

The Student Registry is responsible for the production of Parchments, Transcripts and Diploma Supplements for both Undergraduate and Postgraduate students.

Following the award of qualifications, usually at the congregation ceremonies in January and July, students will normally receive one copy of the following documents, free of charge. These are not given out at the ceremonies but are posted out in the weeks following the ceremonies:

  • Degree parchment - this is the term used to describe the certificate or diploma
  • Academic transcript -this document gives details of your academic performance, including your module marks
  • Diploma supplement - together with the transcript, this is a document which describes your qualification in a standard format that is designed to be easily understood and straightforward to compare. It contains information on the level, context, content and status of the studies that were successfully undertaken. This allows other universities or employers to understand your qualification in relation to the education system of the country you took your degree in. This could help you to get a job, continue your education or start more training. The Diploma Supplement is not a replacement for the parchment/transcript and does not guarantee recognition.

All degree documents and other certificates and diplomas will be posted out as soon as possible after the ceremonies. Our target is to dispatch parchments by the end of February (for winter congregation) or August (for summer congregation).

All degree documents are posted to the delivery address provided when registering for congregation online and will be sent using standard postal services, unless you have requested otherwise (please see below for further details).

Parchment Collection Request

Students with an overseas permanent address, who wish to collect their degree documents, need to submit a request form. There will be a link to this form when registering for congregation, or it can be found on the left hand side of this page. Parchment Collection Requests must be submitted at least one week before the ceremonies. Documents will be available for collection from the Student Services desk in the Palatine Centre, one working week after the last ceremony.

Courier Delivery Request

Degree documents sent by standard postal services may take up to two months to arrive for an overseas address. Students can request delivery by courier, but please note that there is a charge for this. There will be a link to the request form when registering for congregation, or it can be found on the left hand side of this page. Courier Delivery Requests must be submitted at least one week before the ceremonies. Courier delivery is particularly recommended if you cannot wait for the 8 weeks delivery time, if you need to track your documents or you feel the postal service is unreliable in your home country. Choosing to have your degree documents sent by courier does not mean your documents will be produced any quicker, they will be dispatched at the same time as all other certificates but should arrive faster.

Further Information

Please note: Transcripts, Diplomas Supplements and Replacement Parchments for current and former students can be ordered from our online document store throughout the academic year. You can request to have your documents posted or collected from the Student Services desk in the Palatine Centre (opening hours here).

All Degree documents (Parchments, Transcripts and Diploma Supplements) are produced by the Durham Student Registry office, but information is available from our Queen's Campus office (Holliday Building Room AS5).

If you have any further queries please read the Frequently Asked Questions.

If you still require any assistance please contact transcripts.parchments@durham.ac.uk

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