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Streamlining Student Recruitment Programme

Streamlined Student Recruitment Programme

Transforming the applicant experience

Durham University recognises that its exceptionally high standards for student experience start at the first point of engagement and application. As online interactions have been transformed by mobile and other technologies, there are opportunities to keep pace with these changes and enhance and transform the University's applicant experience in terms of responsiveness, openness and quality.

This programme is about delivering the changes needed to allow us to meet the expectations of all prospective students in the most efficient manner possible.

Undergraduate and postgraduate recruitment and selection: a changing landscape

The student recruitment and admissions landscape at UK universities is changing at an increasing pace. The past 10 years have seen significant shifts that have impacted admissions to both undergraduate and postgraduate programmes, including changes to funding sources and arrangements, qualification reforms, visa and immigration rule changes, and extended periods of economic and political uncertainty. As a result, competition has increased and the needs and expectations of applicants and students have also changed.

There will inevitably be further developments and changes ahead, and Durham University is committed to ensuring that we are able to respond quickly and flexibly. To support the University in fulfilling its longer term academic and strategic ambitions by continuing to seek to recruit the most able and suitable candidates, we recognise that our recruitment and selection processes and systems must deliver a positive, efficient and effective applicant experience, from the very first point of contact.

Strategic Review of Admissions: where we are, where we want to be

In response to this rapidly changing recruitment environment and to ensure that Durham continues to deliver a service and experience that meets the needs of applicants and students, a strategic review of admissions was completed in 2014. Following an assessment of the University’s current processes and practices, a series of recommendations were proposed and approved by Senate. These formed the foundation of the Streamlined Student Recruitment Programme: an ambitious series of projects to transform the applicant experience, under the direction of the Pro-Vice-Chancellor for Education.

The Streamlined Student Recruitment Programme (SSRP) will deliver an optimised admissions system able to respond flexibly to change and enhance the quality of the applicant experience, from first point of contact to enrolment. To support this, it will deliver:

  • Improved coordination of recruitment and conversion activity, in turn improving the experience for enquirers and applicants;
  • An efficient, effective, targeted and tailored admissions process that draws on the relevant expertise and input of the right staff at the right stage of the process;
  • A single, consistent customer relationship management (CRM) system and a web portal to support the entire applicant journey, enhancing the experience of enquirers, applicants and students through high quality, timely, useful and targeted communications;. A University-wide, joined up approach and consistent processes that deliver an improved experience for enquirers, applicants and University staff.
  • Improved visibility of student recruitment activity to allow the University to effectively evaluate, focus and plan engaging and effective recruitment activities.

The Programme commenced in 2015, and since then has been working with colleagues in Durham University Business School and the Student Recruitment and Admissions Office to review and improve recruitment and admissions processes for postgraduate taught programmes at Durham University Business School. This is Phase 1 of the Programme and will deliver a set of new core working processes supported by a new customer relationship management (CRM) system early in 2017.

Phase 2 of the Programme is also due to commence early in 2017, with a focus on delivering a phased implementation of new core working processes and enhanced IT that seeks to transform the future applicant experience, from initial enquiry to enrolment.

Please visit this page for further updates on plans and timescales for Phase 2 of this exciting and ambitious programme of work.

The Streamlined Student Recruitment programme team

The SSRP is supported by a dedicated programme team:

Programme Manager:Mrs Janet Forster-Jones

Programme Support Officer:Mr Stuart Bennett

You can contact them at sroa@durham.ac.uk

Partners

Durham University is delighted to be working in collaboration with two external partners with a wealth of expertise and experience in transforming the applicant experience within higher education institutions.

PA Consulting

  • Leading the design of a new optimised process / operating model.
  • Business intelligence.
  • Training and supporting University staff.

Crimson Consultants

  • Dynamics CRM development and implementation.
  • Data integration and migration.
  • Web Portal design and integration.
  • CRM user and admin training.