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Durham University

Research and Innovation Services

Preparation of Grant Applications

When applying for grants, individuals should:

  • Discuss initial research ideas with a combination of colleagues, mentor(s) Director of Research, Deputy Head of Faculty and Head of Department (this may happen during the ASR or PRP process but should not be limited to such occasions)
  • Submit ‘proof of concept' proposals to internal review processes, such as seedcorn funding, and/or discuss initial ideas at relevant research seminars
  • Seek other individuals with whom they might collaborate, either internally or externally, or from whose advice they might benefit
  • Seek the help of relevant URIs or research centres and engage with the relevant liaison group
  • Produce a draft application in good time, so that faculty processes are observed, including time for the DoR, HoD, DHF and as many relevant colleagues as possible have sufficient notice to read and comment upon it; and allow time to redraft an application following feedback
  • Discuss ideas and drafts with colleagues who have been successful applicants, peer reviewers or panel members for relevant funders or schemes in the development or review of bids
  • In exceptional circumstances, researchers will need to work to a short deadline. In such cases they must give readers as much notice as possible about approaching deadlines, and warn them that applications may need to be returned quickly
  • Once an application has been submitted, and any right to reply comments received, PIs should discuss their response with a colleague, such as DoR, HoD, or DHFR, before submitting it, especially if they are responding to negative comments that require a robust, but diplomatic response.