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Durham University

Open Research


Easiest way to deposit in DRO?

Email your final accepted peer-reviewed manuscript to The DRO Team will create a Staff Profile record, transfer a copy record to DRO, check the publisher's repository policy and process the manuscript accordingly.


  • Create your own Staff Profile record - this also puts the record into the REF database
  • Attach your final accepted peer-reviewed manuscript
  • Link any Durham co-authors to the record – enables its display on their DU web page as well as yours

The DRO Team will check your Profile record, adding any missing information - eg ISSNs - and process the record and manuscript for deposit in DRO.


  • Select a publication category and enter basic details


  • Copy/paste the DOI* to look-up some of the details
  • Select Submit publication to check if the record is already in the system:
    • If it is, Add yourself as a co-author
    • If not, Create publication to save
  • Select Upload full text for deposit in DRO at top of screen:
    • Browse to locate your file
    • Upload file

*DOI (Digital Object Identifier) is a unique identifier allocated to some publications, mostly journal articles and published conference papers, but now book chapters too. All DOIs begin 10. - eg 10.1068/a43176

Off-campus users can access the Staff Profile system via the CIS Virtual Private Network (VPN) or AppsAnywhere. Further details at

The version accepted for publication by the publisher, including changes arising from peer-review, but before copyediting, typesetting and proof correction.


  • If your publisher requires use of their template, we can accept this version
  • If you have published under Gold open access, you can upload the published Version of Record (VoR), but if you’re not 100% certain you are going Gold, please upload/send the accepted manuscript – the VoR can be added later

Research England’s diagram of the REF-compliant version - ie the accepted, peer-reviewed manuscript

REF AM diagram


Publishers' repository or author self-archiving policies are found on copyright agreements, licences and publishers’ websites. But the DRO Team will check the details for you when you provide your accepted manuscript or you can Request a check in advance. Below are summary details of ten leading academic publishers.


Embargo (months)

American Chemical Society


American Physical Society


Cambridge University Press




Institute of Physics


Oxford University Press




Royal Society of Chemistry








If a publication record has been created in the Staff Profile system, and you have been correctly linked to the record then:

  • Check that the 1st column is ticked for the particular publication
  • Select Update Choices at foot of screen

If the record still fails to display, please email the DRO Team for further options.