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Durham University

Recruitment

Work Eligibility documents

List of documents that can be provided to prove eligibility to work in the UK

As a new/prospective employee/worker you will fall into one of two categories:

  • List A - an automatic and ongoing right to work in the UK without restrictions.

  • List B - you do not have an automatic right to work in the UK but have gained permission to do so subject to restrictions, i.e. for a time limited period.

For further clarity please refer to the Guide to Right to Work Checks published by the Home Office

LIST 'A' DOCUMENTS

You have an ongoing right to work in the UK and are therefore not subject to immigration control (e.g. European Economic Area (EEA)/Swiss nationals). If you are in this category the University needs to check your documents once only, before you commence employment.

Documents which provide evidence for this category:

All documents must be originals

One of the following:

  • A passport showing the holder is a British, or UK and Colonies citizen, having the right of abode in the UK

  • A passport containing a certificate of entitlement to the right of abode in the UK

  • A passport, national ID card, UK residence permit or other document certifying the holder as a EEA or Swiss national

  • A permanent UK residence permit issued by the Home Office showing the holder is a family member of a EEA or Swiss national

  • A current Biometric Immigration Document (Biometric Residence Permit) certifying the holder has indefinite leave or no limit to their stay in the UK

  • A current passport or other travel document showing exemption from immigration control, indefinite leave to remain, right of abode in the UK or indicating no time limit on their stay in the UK

Or, two documents, as follows:

One of these:

  • An official document containing the permanent National Insurance number and name of the individual (e.g. P45, P60, NI Card). Please note that a permanent National Insurance number does not start with TN.

Plus one of these:

  • An Immigration Status Document showing indefinite leave to stay

  • A Short or full* UK birth certificate, at least one parent's name

  • A Short or full* UK adoption certificate, at least one adoptive parent's name

  • Channel Islands, Isle of Man or Ireland birth certificate

  • Channel Islands, Isle of Man or Ireland adoption certificate

  • Certificate of registration or naturalisation as British citizen

If you have different surnames on documents you must also provide proof of name change, i.e. a marriage certificate.

UK, Swiss and Selected EEA Nationals (20 countries)

If you are a citizen of the United Kingdom, Switzerland or one of the following European Economic Area (EEA) countries, you have the right to work in the UK:

  • Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden

You will need to produce documents from List A in order to provide evidence of your right to work before you can be employed.

LIST 'B' DOCUMENTS

You do not have automatic eligibility to live and work in the UK, but you have, or expect to be granted, approval to take employment in the UK for a limited period (e.g. work permit/certificate of sponsorship holders and their family members). If you are in this category the University needs to check your documents before you commence employment, and then at least every 12 months during the duration of your employment, to ensure that your eligibility remains valid.

Documents which provide evidence for this category:

All documents must be originals

One of the following:

  • A current passport or travel document endorsed to certify the holder is allowed to stay in the UK to do the kind of work being offered

  • A current Biometric Immigration Document issued by UKVI giving permission to stay in the UK to do the work being offered.

  • A current residence card or document issued by UKVI to a EEA/Swiss national family member.

  • A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer

Or two documents, as follows:

One of these:

  • A work permit/or other approval to take employment, issued by UKVI.

Plus one of these:

  • A passport or other document (e.g. UK Residence Permit) certifying permission to stay in the UK to do the work offered.

  • A letter from the Home Office/UKVI confirming the above.

There are additional documents which can provide evidence of your entitlement to take employment in the UK, such as Certificates of Application and Application Registration Cards for EEA/Swiss national family members and asylum seekers. These documents are subject to further checking via the UKVI Employer Checking Service.

If you have different surnames on documents you must also provide proof of name change, i.e. a marriage certificate.

Students

Students may also take limited employment, up to 20 hours per week during term time and full time during vacations, without work permit or other permission. Students' dependants may also take paid employment (full time) without a work permit or other permission, but only for the duration of the student's leave to remain.

More detailed information on the documents listed above can be found at the UKVI Website