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Durham University


Student Employment Request Form

Tier 4 visa holding students can normally work, paid or unpaid, up to 20 hours per week (Monday to Sunday), during term time or full time outside of term time (this cannot be averaged over any period).

Postgraduate students do not have non-term time, and are therefore restricted to a maximum of 20 hours per week (Postgraduate Research students can request up to 6 weeks per year of official holiday through their supervisor).

Students who exceed the UKVI allowed working hours will be reported to the UKVI and their visa will be revoked by the University.

Before a student engages in work, you are required to obtain official confirmation that the student is eligible to undertake any such work BEFORE they begin their employment.

If any member of staff employs a student without seeking prior approval, the University Student Employment Policy will be followed.

Please complete the form below to obtain approval to employ a student.

Requestor Details
Please enter your details.

Please enter your full name to allow us to contact you should their be any questions relating to the employment of the student.

Please enter your department/college.

Please enter your Email address to allow us to contact you should their be any questions relating to the employment of the student, and to send a confirmation email to you.

Please enter your telephone number to allow us to contact you should their be any questions relating to the employment of the student.

Student Details
Please provide the personal details of the student.

Please provide the FULL NAME of the student you wish to employ

Please provide the ID NUMBER of the student you wish to employ.

This will be on their campus card and will begin 000....

PhD students are allowed up to 6 weeks vacation each year. During that time they are allowed to work an 'unlimited' number of hours.

To work in excess of the number of hours specified on their visa a student must obtain written approval from their Supervisor.

If this is the case, please upload confirmation from the supervisor that the student will work during an approved vacation period.

Employment Details
Please provide details of the Post you will employ the student for.

Please provide a job title for the employment (to allow us to distinguish between other employment for this student)

Please provide the Employee ID Number for the student.

Details on how to obtain an Emloyee ID Number can be found at :

Please provide the Appointment ID Number for this post.

Details on how to obtain an Emloyee ID Number can be found at :

Please provide the start date of this employment

Please provide the end date of this employment

Please provide the MAXIMUM hours a week you intend to employ the student. Please DO NOT average the hours over the period if the employment will last more than one week.

Please enter the hourly rate you will pay the student for this work.

National Minimum Wages Rates can be found at:

Please provide any other information which you may feel would be helpful. Please mention if you do not want the employment to cover standard University vacation periods etc.

Please tick to confirm that the information you have provided is correct, and that no changes to the working hours/pattern will be made without referring to the Student Immigration Office

By ticking this box, you are confirming that the student will only be employed in line with the information provided. No changes will be made to the working hours and/or working pattern of this employment without first obtaining approval from the Student Immigration Office ( ).

Any breach in the terms of this employment will result in disciplinary action for University staff and cancellation of the student visa.

Details of the Human Resources disciplinary policy can be found at here.

Data & privacy

Information about how we collect, store and use your data can be found in our Privacy Notice.

Contact Us

Student Immigration Service
The Palatine Centre 
Stockton Road