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Human Resources

Tier 2 Visa Reimbursement Scheme

Introduction

Durham University offers a Tier 2 Visa Reimbursement Scheme for employees who require a Tier 2 visa to allow them to live and work in the UK while working at Durham University. The purpose of the Scheme is to support new and current employees on Tier 2 visas with the cost of their visa and the Immigration Health Surcharge.

Eligibility

The scheme applies to:

  • new employees with Tier 2 visas who have joined the University on or after 1st May 2017 who are appointed on an open ended contract, or on a fixed term contract of employment of 2 years or more;
  • current employees who are renewing their Tier 2 visas on or after 1st May 2017
  • those switching from another visa category into the Tier 2 visa route (e.g. those on a Tier 4 visa or a dependents visa) after 1st May 2017

The maximum amount that you can claim depends on the length of your visa and whether you are applying within the UK or outside the UK. Only standard visa fees are eligible for reimbursement. Additional fees for the premium/priority service options will be the responsibility of the applicant.

How much you pay for a Tier 2 (General) visa depends on your situation, where you are and how you apply. For current fees please visit here

For the current Immigration Health Surcharge fee please visit here

If the actual cost you have incurred for your visa and Immigration Health Surcharge is less than the figure shown then the University will reimburse the actual cost of your visa and the Immigration Health Surcharge.

Please note that additional costs for English Language Tests or NARIC statements cannot be claimed under the Visa Reimbursement Scheme.

Other Conditions

The University’s visa reimbursement scheme is not contractual and the University reserves the right to amend or withdraw the scheme.

If you resign or your employment is terminated within 2 years of the reimbursement, you will be required to repay the visa reimbursement; this amount will decrease by 1/24 for every month of services completed.

The Tier 2 Visa Reimbursement Scheme is only open to eligible Durham University employees. For their family members they may access the Interest Free Loan Scheme

This policy is separate from the Durham University Relocation and Removals Policy. Visas and any associated costs should not be claimed for under removals/relocation or any other method other than this policy.

When can I make a claim?

You are required to pay for any expense incurred at the time of making a visa application. Once you have commenced employment with Durham University and completed all the required Right to Work checks you can submit your claim.

If you are about to join the University, you should submit the claim form when you take up your post, your fees will be reimbursed with your salary.

If you are already ‘on the payroll’, you can submit the claim form as soon as you can evidence payment of the fees to UKVI; once approved for payment, your fees will be reimbursed with your next monthly salary.

How do I make a claim?

All claims must be made on the Reimbursement of Tier 2 Immigration Fees Request Form. Please see link top left.

How and when will I receive payment?

You will receive payment with your monthly salary in pound sterling in accordance with UKVI fees published on their website UKVI Fees Table April 2017

Will I have to pay tax on the reimbursement?

As the reimbursement of visa fees is classed as earnings by the UK tax authority, the University must deduct tax and national insurance contributions (NICs), where appropriate. For those new to the UK you may qualify for tax exemption. This will be confirmed to you following completion of the Reimbursement of Tier 2 Immigration Fees Request Form.

The tax treatment of visa reimbursement may change to take account of revised tax guidance.