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Durham University

Human Resources & Organisational Development

Indefinite Leave to Remain (ILR) Reimbursement Scheme


Durham University offers a Reimbursement Scheme for employees who require Indefinite Leave to Remain (ILR) to allow them to continue to live and work in the UK, following a minimum period of living and working continuously in the UK for 5 years.


The scheme applies to:

  • colleagues who have completed a minimum of 1 years’ service and have a minimum of 2 years remaining (on their Durham employment) and require ILR to allow them to continue working at Durham University


  • who have applied for ILR on or after 1st May 2017

Normally only standard ILR visa fees are eligible for reimbursement. Additional fees under the UK Visa Citizenship Application Service or VFS. Global will be the responsibility of the applicant. However, if a Head of Department considers that there is a sound business reason why the University should pay for a quicker service, they should submit their rationale to Nic Johnston, Assistant Director of HR & Employment Lawyer ( This will be reviewed on a case by case basis.

Other Conditions

The University’s visa reimbursement scheme is not contractual and the University reserves the right to amend or withdraw the scheme.

If you resign or your employment is terminated within 2 years of the reimbursement, you will be required to repay the ILR reimbursement; this amount will decrease by 1/24 for every month of the remaining service completed

The ILR Reimbursement Scheme is only open to eligible Durham University employees. For their family members they may access the Interest Free Loan Scheme

This policy is separate from the Durham University Relocation and Removals Policy. Visas and any associated costs should not be claimed for under removals/relocation or any other method other than this policy.

When can I make a claim?

You are required to pay for any expense incurred at the time of making an ILR application.

You can submit the claim form as soon as you can evidence payment of the fees to UKVI; once approved for payment, your fees will be reimbursed with your next monthly salary.

How do I make a claim?

All claims must be made on the Reimbursement of ILR Fees Request Form. Please see the link on the top right.

How and when will I receive payment?

You will receive payment with your monthly salary in pound sterling in accordance with UKVI fees published on their website UKVI Fees Table April 2018

Will I have to pay tax on the reimbursement?

Yes. As the reimbursement of ILR fees is classed as earnings by the UK tax authority, the University must deduct tax and national insurance contributions (NICs), as appropriate.