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Graduate School

The Thesis Examination Process

After Submission: What Comes Next...

Once you have submitted your thesis, the focus of the examination process changes. As a student all you need to do is prepare for your oral examination (if required). There is are University training sessions on preparing for your viva, and your department and supervisory team will be able to provide subject-specific support. Departmental staff - normally the internal examiner via your supervisory team - will also contact you to co-ordinate a time and date for the viva.

There is more information on the organisation of the viva, and on the viva itself, available via the links below.

Aside from preparing for your viva - if you have one - you don't need to do anything as part of the examination process. The rest of the process is down to the examiners themselves, and will normally take up to three months.

You'll receive confirmation at the end of the process (when all examiners reports have been submitted), but you won't normally receive updates during the process.

Further information on what happens during the examination process is available below.

The Examination Process

For both new and resubmitted theses, one soft bound copy of the thesis will be sent to each examiner as soon as possible after submission. At the same time, the examiners will also receive guidance on University regulations and the examination process, and copies of initial independent reports, and a joint report. We ask examiners to aim to complete the examination process within 3 months of receiving the thesis.

The examination process itself can be broken down into three phases:

Phase I: Initial Consideration

Arranging the Oral Examination

If an oral examination is required, the internal examiner (or Independent Chair) will work with your supervisors to co-ordinate the date and time for the viva.

Considering the Thesis

Each examiner will read through the thesis, and prepare an initial report on it.

Phase II: Conferral and Viva

Once the examiners have completed their initial reports, they will share them and confer. If an oral examination is required, it will be held now.

Phase III: Examination Outcomes

After the oral examination - or after the examiners confer if no oral is required - the examiners complete their joint report & recommendation form, and submit it for consideration by the appropriate Chair of Faculty Education Committee (PG).

Once the Chair of Faculty Education Committee (PG) has approved the outcome (or requested more information if they do not feel the examiners' recommendation is clear), the outcome will be formally communicated to you.