Standing Orders

(Wef 1 August 2019)

(Sub-Committee of the University Executive Committee (UEC))

These Standing Orders should be read in conjunction with the Joint Standing Orders of Senate and Council.

Membership (Composition)

Secretariat

The Secretary of the Committee shall be from Governance Support Services.

Meetings

Meetings are generally held on a bi-weekly basis from September to July, holiday periods excepted. The Board routinely reports to UEC.

Terms of Reference

a) To review the quality and performance of the University’s infrastructure, including its information technologies and residential and academic estates;

b) To review in Green Paper form strategy, policy/initiatives proposals in relation to the University’s infrastructure;

c) To monitor on behalf of UEC the progress of business improvement projects;

d) To review in Green Paper form proposals for major new infrastructural projects: for subsequent discussion and approval at UEC, if endorsed;

e) To approve under delegated authority for discrete project proposals up to £500,000 and report these to UEC and as required to Finance Committee and Council;

f) Within the strategic framework of the Estates Strategy and Masterplan approved by Council, to oversee the delivery of the University’s major capital projects, including:

• The new build programme;
• Projects to address the residential and academic estate backlog;
• Other infrastructure and enabling work.

g) To consider and, in line with the Financial Scheme of Delegation commend Outline and Full Business Cases to UEC, Finance Committee and Council:

• considers Gateway reviews / progress reports / risk registers/ communication plans on projects recommending any actions deemed necessary to progress the project and escalates issues to UEC in accordance with the level of risk;
• reports on variations and contingency budget spend in the delivery phase of projects and reporting to Finance Committee;
• considers project completion review reports and the associated process and recommends project close down to UEC;
• considers consultation and engagement strategies for individual projects, including student engagement.

h) To provide guidance on issues escalated by project sponsors (e.g. planning issues);

i) To consider how the University deals with cross cutting issues relating to projects, including EDI, IT, design quality, space utilisation and Value For Money.

The following bodies report into Operations Board:Academic Space Planning Group and Residential Estates Strategy Delivery Group.