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Durham University

University Committees

Operations Board

Standing Orders

(Wef 1 August 2019)

(Sub-Committee of the University Executive Committee (UEC))

These Standing Orders should be read in conjunction with the Joint Standing Orders of Senate and Council.

Membership (Composition)

(Members 2019/20)
Ex officio members:
The Vice-Chancellor and Warden Professor Stuart Corbridge (Chair)
The Deputy Vice-Chancellor and Provost (not expected to attend) Professor Antony Long
The Chief Information Officer (Deputy Chair) John Hemingway
The Chief Financial Officer Stephen Willis
The Director of Strategic Initiatives Delivery Unit
Sian Broadhurst
The Director of Estates and Facilities
David Loudon
The Pro-Vice-Chancellor (Colleges and Student Experience) Jeremy Cook
The Pro-Vice-Chancellor (Global)

Professor Claire O’Malley

Two Executive Deans of the Faculty

Professor Jacqui Ramagge (Science)
Professor Janet Stewart (Social Sciences and Health)

Appointed members:
Representative from Durham Students’ Union Kate McIntosh
In attendance:
University Secretary Jennifer Sewel
Senior colleagues are invited for specific agenda items

Secretariat

The Secretary of the Committee shall be from Governance and Executive Support.

Meetings

Meetings are generally held on a bi-weekly basis from September to July, holiday periods excepted. The Board routinely reports to UEC.

Terms of Reference

a) To review the quality and performance of the University’s infrastructure, including its information technologies and residential and academic estates;

b) To review in Green Paper form strategy, policy/initiatives proposals in relation to the University’s infrastructure;

c) To monitor on behalf of UEC the progress of business improvement projects;

d) To review in Green Paper form proposals for major new infrastructural projects: for subsequent discussion and approval at UEC, if endorsed;

e) To approve under delegated authority minor works proposals up to £500,000 and report these to UEC and as required to Finance Committee and Council;

f) Within the strategic framework of the Estates Strategy and Masterplan approved by Council, to oversee the delivery of the University’s major capital projects, including:

  • The new build programme;
  • Projects to address the residential and academic estate backlog;
  • Other infrastructure and enabling work.

g) To consider and, in line with the Financial Scheme of Delegation commend Outline and Full Business Cases to UEC, Finance Committee and Council:

  • considers Gateway reviews / progress reports / risk registers/ communication plans on projects recommending any actions deemed necessary to progress the project and escalates issues to UEC in accordance with the level of risk;
  • reports on variations and contingency budget spend in the delivery phase of projects and reporting to Finance Committee;
  • considers project completion review reports and the associated process and recommends project close down to UEC;
  • considers consultation and engagement strategies for individual projects, including student engagement.

h) To provide guidance on issues escalated by project sponsors (e.g. planning issues);

i) To consider how the University deals with cross cutting issues relating to projects, including EDI, IT, design quality, space utilisation and Value For Money.

The following bodies report into Operations Board:Academic Space Planning Group and Residential Estates Strategy Delivery Group.

Contact

Amanda Roberts

amanda.j.roberts@durham.ac.uk

0191 334 6124

Katie Crammen

k.m.crammen@durham.ac.uk

0191 334 6119