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University Committees

Governance and Nominations Committee

Standing Orders
(Governance committee of Council)

These Standing Orders should be read in conjunction with the General Committee section of Standing Orders available on the University’s website.

Membership

The Chair of Council (Chair)*
The Vice-Chair of Council
The Vice-Chancellor and Warden or his nominated alternate, the Deputy Vice-Chancellor & Provost
Two lay members of Council
Two senior members of University staff, at least one of whom should be a senior academic and neither of whom should be serving members of the University Executive Committee.
The President of the Durham Students' Union

The Committee may co-opt up to two members. Co-opted members will be eligible for reappointment.

The following shall be in attendance:
University Secretary
Director of HR&OD (Advisor)

Secretariat

The Secretary to the Committee shall be appointed by the University Secretary and shall normally be a member of her office.

Meetings

The Committee shall normally meet once a term.
The Committee shall use email circulation or telephone conferencing as appropriate to progress its business effectively.

Quorum

The quorum is 50% of members and must include two lay members of Council.

Purpose

To keep under review and advise Council on the University's governance arrangements, ensuring the University pursues good practice, and complies with external governance requirements;
To advise Council on all matters relating to the process for the appointment of Council members and their induction, mentoring, development and appraisal;
To recommend the appointment of new Council members, the Chair and Vice-Chairs of Council, and chairs and members of Council's committees;
All University Committees must support and promote Equality and Diversity through their activities.

Terms of Reference

The role of the Committee is as follows:

University Governance arrangements

  • to keep under review and advise Council on the University’s corporate governance arrangements, including the conduct of Council business;
  • to keep under review and make recommendations to Council on policies and processes relating to the Committee’s role;
  • to monitor developments in governance good practice and make recommendations to Council;

Membership of Council

  • to keep under review the membership and profile of Council, ensuring it has the necessary balance of skills and experience to enable it to fulfil its responsibilities;
  • to keep under review Council member succession planning;
  • to oversee a systematic and transparent selection process for the appointment of members of Council;
  • to make recommendations to Council for the appointment and re-appointment of members;
  • to oversee the processes for the selection of the Chair and of the Vice-Chairs of Council and to make recommendations to Council for their appointment;
  • to regularly review the role descriptions for the Chair, Vice-Chair and Council members;
  • to oversee and monitor the induction, mentoring, development and appraisal of Council members and committee chairs;
  • to keep under review the deployment of Council members and their time commitments in respect of Council related activity;
  • to monitor Council members’ compliance with the Council Code of Conduct;
  • to review annually the Council Register of Interests;

Committees

  • to make recommendations to Council for the establishment and disestablishment of all committees of Council;
  • to review and make recommendations annually to Council for the membership of all committees of Council and any Council representation on Joint committees of Council and Senate;
  • to make recommendations to Council for the appointment of Chairs of all committees of Council;

Governance documents

  • to review and make recommendations to Council and, where appropriate, Senate on proposed changes to governance documents, including Statutes, Council Standing Orders, Statement of Primary Responsibilities of Council and Statement of Council’s delegations;

Other

  • to oversee Council’s statutory obligations in respect of the Durham Students’ Union, including : to review and approve on behalf of Council the Constitution, the Code of Practice, and the conduct of elections;
  • to oversee the constitutional arrangements of University subsidiary companies and the proper conduct of their business, and to approve on behalf of Council the appointment of Council members to subsidiary and associated companies ;
  • to consider any other matters referred to the Committee by Council;

Effectiveness Review

  • to develop processes and make recommendations to Council, for the periodic review of Council’s own effectiveness and that of its committees and the implementation of approved recommendations ;
  • to review annually the effectiveness of the Committee against its terms of reference and propose any recommendations for change to Council.

Powers

  • to act with authority delegated by Council;
  • to set up such task and finish groups as are necessary to expedite the Committee’s business;

Reporting

The Committee shall provide a report to Council after each of its meetings, to include reference to any exercise of its delegated authority.

* A Vice-Chair shall chair part of any meeting of the Committee at which the appointment of the Chair of Council is discussed.