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Durham University

Computing and Information Services

Notes for final year students

If you are due to complete your course of study at the end of this term, there are a number of things you will need to do.

Print Credits

You can request a refund of CIS printer credits by visiting the IT Service Desk before you graduate or leave. These must be requested by the end of June 2019 (failure to do so may result in refunds being refused).

Please note there will be no refund of departmental printer credits.

Expiry of your CIS account

For those completing their programmes in June 2019, your CIS account will be reduced to basic access on your official University leave date. This means:

  • you will no longer be able to log onto University PCs
  • you will have reduced access to duo (you will not be able to view any module/course documents)
  • you will only have remote access to email
  • you will not be able to access your personal disk space (J: drive)
  • any copies of Office 365 you have installed and activated through your University account will have reduced functionality, affecting your applications (e.g. Word, Excel, etc) and your file and folder storage on OneDrive. This means you will only be able to read and print documents and will not be able to edit, create or save documents or files until you activate Office software with a subscription through either a work or personal account.

If you wish to keep any of your files or folders, you should save them in a different location such as your own laptop, external hard drive or personal cloud storage account, before your graduation date.

Your IT account will close completely 7 days after Congregation (if you are not congregating, you account will cease on your official University leave date). This means you will no longer be able to use your Durham username and sign into your University account, your email address will close and you will lose all access to duo as well an any remaining access to files and folders stored in OneDrive.

Returning as a postgraduate student? Apply for a temporary extension

If you are intending to return to Durham next year, e.g. as a postgraduate student, you may apply for a temporary extension of your account (before end of June 2019). However please note you are normally not entitled to access any course materials you had as an undergraduate. If you want to keep copies (and the content licence permits this) then you need to do this before your access is reduced. See our postgraduate page for more advice on temporary extensions.

Society and other non-personal accounts

If you are responsible for any society or other non-personal accounts, you must make arrangements for someone else to take over and be responsible for them. Failure to do so will result in the closure of the non-personal account in July. To transfer the responsibility of a non-personal or society account to a new person you will need to complete a Non-personal Registration request on the Self Service portal.

Mailing lists

If you are responsible for any mailing lists and want to close or transfer ownership you will need to contact with details of the changes.

Permanent email address for graduates

If you are graduating this summer, the Development and Alumni Relations Office is delighted to offer you:

  • a lifelong email forwarding address; a permanent email identity no matter how often you change jobs or Internet Service Providers
  • directories to help you locate other alumni working in the same profession or geographical area as yourself as well as your peers from the University
  • an easy way for you to keep us up-to-date with your whereabouts and career progress so that we can let you know about international, national and regional alumni events as well as the latest University news
  • information on our affinity scheme with discounts to a range of attractions and services specifically for alumni

You will need to register with Dunelm, the online community, at . Please use a permanent email address when you register, not your email address which will be closed 7 days after congregation.