Accommodation and Allocations Office : Short-Term College Accommodation

DUE TO EXTERNAL FACTORS, WE ARE UNABLE TO PROVIDE ANY SHORT-TERM ACCOMMODATION AT THIS TIME. WE WILL UPDATE AS SOON AS WE HAVE ANY FURTHER INFORMATION TO PROVIDE.

PLEASE NOTE ANY SUBMITTED REQUESTS WILL BE AUTOMATICALLY DELETED.

This form is for short-term accommodation requests for staff or non-student visitors to the University only.

Accommodation availability for short-term requests is provided within postgraduate accommodation voids within our colleges. This is therefore typically student accommodation. We do not have any separate accommodation that is solely available to visitors.

Before completing this form: You must ensure you have liaised with the relevant department and you are fully registered with the University as a visitor in the appropriate capacity. This means registration with either our Human Resources or Legal Services team to confirm that you are a visitor to the University. We are unable to look into any potential accommodation arrangements if this has not been done.

Visiting students should not apply for accommodation using this form. Please contact us directly should you need any further information.

This form should only be completed if you are requesting accommodation for more than a one month period. If you are looking for accommodation of two weeks or less, please contact our Event Durham team directly. You can also find further details regarding hotel or bed & breakfast accommodation in County Durham here: www.thisisdurham.com/accommodation/.

Couple/family accommodation requests can be noted within this form, however this type of accommodation is extremely limited and you may need to find private accommodation as an alternative.

If you are a current student at Durham University and are looking for short-term accommodation, please contact your allocated college directly.

Your Details

Please enter the contact details of the individual making the accommodation request

Title *
First Name (Given Name) *
Surname (Family Name) *
Email Address *

Visitor Details

Please enter the contact details of the visitor the accommodation request is being made for.

If you are applying for accommodation for yourself and have already entered your details above then you do not need to complete this section.

Visitor Title
Visitor First Name (Given Name)
Visitor Surname (Family Name)
Visitor Email Address

Department and Visitor Status

Please confirm the below details regarding the visit:

Department the Visitor is coming to visit in Durham *
Departmental Contact for Visitor *		Please state the full name of the contact within the department who has arranged the visit to Durham
Visitor Status *		Please state your exact status whilst you will be visiting Durham

Contractual Agreement

Please read this section carefully.

All staff and non-student visitors to Durham University must be fully registered in the appropriate capacity. This means you must:

have a contract of employment from Human Resources if you will be employed by the University
have an appropriate contract from Legal Services if you are visiting in any other capacity

Your departmental contact should have made all necessary arrangements regarding this.

Please note that we are unable to make any potential accommodation arrangements if this has not been done. If the answer to this question is 'No' please do not complete the form.

An appropriate contract with the University has been confirmed for the Visitor coming to Durham *

Details of Accommodation Request

We will look into potential availability for the exact dates that you provide.

Accommodation Start Date *
Accommodation End Date *
Accommodation Type *

Additional Information

Please indicate any further details that we may need to consider, such as accessibility requirements.

You can also state any potential room type or catering preferences, although we cannot guarantee these will be met as any availability we have is limited.

If you have requested couple/family accommodation above, then please provide the following details:

confirmation that your spouse/partner will visit Durham with you
the total number of children who will visit Durham with you
the date of birth and gender of all children who will visit Durham with you

Additional Details

Privacy Notice

What will we do with the information you provide to us?

All of the information you provide using this form will only be used for the purpose of providing college accommodation. We will share this information with our Colleges who will consider their availability within postgraduate voids for your request and will contact you with an accommodation offer License Agreement should accommodation be available. We will also share this information with our Legal Services in order to authorise that accommodation can be provided to you within our Colleges as a non-student.

We will not share any of the information you provide with any third parties or store any of your information outside of the European Economic Area. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.

What information do we ask for, and why?

The information we ask for is used to allocate potential college accommodation to you. We are unable to look into, or provide any accommodation to you without this.

We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

How long will we keep this information?

Following your request for short-term accommodation, if we are unable to provide this to you then we will delete/destroy the information you provide on this form. Normally this will be by the end of the academic year in which you requested the accommodation, 31 August.

If you are provided with college accommodation as part of your request then we will keep this information until the end date of your time in residency.