General Regulation IX - Conferment of Degrees and Payment of Charges
A: Conferment of degrees, diplomas and licences; wearing of academic dress
1. No students are entitled to describe themselves as holding a degree of the University until it has been conferred upon them in Congregation either in person or in absentia.
Where a degree, diploma or licence is conferred upon any person who is reported under the authority of the Vice-Chancellor and Warden, the Deputy Vice-Chancellor or a Pro-Vice-Chancellor as being in default in regard to his or her financial obligations to the University, the proof of degree, diploma or licence shall be withheld until such time as these obligations have been met.
2. Undergraduate diplomas and certificates of the University shall be deemed to have been conferred on the date of issue of the official pass list announcing the award and their holders may describe themselves as possessing the relevant qualification from that date.
3. It is the custom under normal circumstances for all students to wear gowns at the Matriculation Ceremony. However, students will not be prevented from attending the ceremony if they are unable to procure a gown. It is recommended that members of the University attending services in the Cathedral should wear gowns.
Students shall wear academic dress at Congregation and as prescribed by notice from the Vice-Chancellor and Warden or from the Head of College or Society to which the student belongs.
B: Payment of Charges
1. Students are required to pay all charges owing to the University by the due date. This includes tuition fees, rent, other college bills and other payments including library fines. Students who fail to make such payments by the due date will be in debt to the University.8
2. Debts may not be carried from one term to the next within an academic year without the written agreement of the Head of House following consultation with the Chair of Education Committee or his delegate.
3. Students with a debt to the University will not be allowed to attend Congregation. The degree will be conferred in absentia. Pass lists will be issued for undergraduates and postgraduates in debt to the University but such students will have their parchments withheld until the debt has been cleared.
4. Tuition fees/Residence charges/battels/rents are charged termly and are due 30 days from the start of the Michaelmas Term and 14 days from the start of the Epiphany and Easter Terms. Any other arrangement is at the discretion of the Head of House concerned and/or the Treasurer of the University.
5. A student who fails to pay charges owing to the University by the date may incur an administrative charge and will be reminded in writing to settle the debt on a maximum of three further occasions at 14 day intervals until the end of term. If the debt has not been paid by the end of the term the Head of House will inform the Chair of the Education Committee or his delegate (for full-time and part-time undergraduate students and full-time-postgraduate students) who may require the student to withdraw from the University. In the case of part-time postgraduate students the Treasurer’s Office shall inform the Chair of the Education Committee or his delegate who may require the student to withdraw from the University.
6. Students taking a period of time out of residence by concession will not be permitted to return to the University if any debt has not been settled.
7. Where the University terminates an applicant’s application prior to the programmes start date or requires a student to withdraw following the termination of their registration under the terms of University’s Notification of Academic and Personal details for Admission, Matriculation and Registration Regulation the University may retain any fees and paid by or on behalf of the applicant/student.
8 Detailed procedures for payment of charges and information on exceptional circumstances in which refunds might be paid for some programmes, are available form the University Treasurer’s Office