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University Calendar

Code of Conduct for the Use of Software and/or Computer Readable Datasets

I.      Definitions

a)       "Members of the University" includes all members of staff of the University and the Colleges, the Sabbatical Officers of the Students' Union (DSU) and the Common Rooms, and all students.

b)       "University" includes all the Colleges maintained by Council, the Recognised Colleges, and the Licensed Halls of Residence of which it is comprised as well as the academic, service and administrative departments.

c)       "Educational Use" includes any employee, student, or other persons authorised by the Licensee for the purposes of the normal business of the Licensee's organisation, whether or not they are located on the Licensee's premises. Such use of Product includes the following:

  1. Teaching
  2. Research
  3. Personal educational development.
  4. Administration and management of the business of the Licensee's organisation.
  5. Development work associated with any of the above.

    6. General Exclusions:

  6. Consultancy or services leading to commercial exploitation of Product.
  7. Work of significant benefit to the employer of students on industrial placement or part-time courses.

In (vi) and (vii) above the Licensor may allow such use in return for acknowledgement of use of Product and/or for an agreed fee.

d)       "Commercial Exploitation" in the context of this Code of Conduct is the use of software and/or computer readable datasets for monetary gain either by the Institution or an individual.


II.      Code of Conduct

This Code of Conduct should be observed by all "Members of the University" who use the software and/or computer readable datasets, hereafter referred to as "Product", which has been issued or made available to them by the "University".  This Code does not constitute a licence and, in all cases, users of Product should acquaint themselves with the provisions of the relevant licence when they obtain a copy and before putting the same to use.

a)       Unless advised to the contrary it is to be assumed that "Product" is subject to Copyright Law and is provided for "Educational Use".

b)       The "University" will maintain a record, or require any Department which is in receipt of "Product" to maintain such a record, of each "Product" that is available for use in the "University" or, in the case of devolved responsibility, within the Department.  In either case the record shall contain details of the licensing arrangements for each "Product" together with the names of any persons to whom a copy has been issued.

c)       "Members of the University" will be informed of this Code of Conduct and all users of "Product" will be advised of the conditions under which it may be used and will sign that they have been so advised.  In the event that users, who are neither employees nor students of the Institution, are authorised access to "Product" they will be similarly advised and shall be required to sign that they have been so advised and will further sign that they will abide by the Code of Conduct before being given access to "Product".  The responsibility for ensuring that such users are so informed may be devolved to the "home" Institution by prior agreement between the Institutions.

d)       The Institution will organise arrangements for back-up, copying and distribution of "Product" and documentation subject to the conditions of the licence.  Users shall not copy or distribute copies of the software unless permitted to do so under the terms of the licence.

e)       Where it is a condition of supply of "Product" the Institution will organise a single point of contact for dealing with queries and support of "Product".  It is recommended that, unless special conditions pertain, this point of contact should be within the Information Technology Service.

f)        In the event of termination of the licence for a "Product", the Institution will instruct the single point of contact to call in all copies of Product and, where appropriate, make arrangements for the safeguarding of the authorised archival copy.

g)       The "University" does not permit users to reverse engineer or decompile "Products" without such provision being specifically included in the licence for "Product".

h)       If any work is to involve "Commercial Exploitation", this fact must be notified to the Properly Recognised Authority before any use is made of "Product".  Where software and/or computer readable datasets are so used this must be a matter for discussion between the Supplier and the Licensee.

i)         No persons shall be excluded from use of "Product" for reasons of nationality or citizenship.

j)        Should a data set be subject to the Data Protection Act, it must be held and processed in accordance with the prescribed limits of the Act.