Student Planning & Assessment

Qualifications

The Student Planning and Assessment Office (SPA) is responsible for the production of Parchments, Transcripts and Diploma Supplements for both Undergraduate and Postgraduate students.

Following the award of qualifications, usually at the congregation ceremonies in January and July, students will normally receive one copy of the following documents, free of charge:

  • Degree parchment - this is the term used to describe the certificate or diploma
  • Academic transcript -this document gives details of your academic performance, including your module marks

  • Diploma supplement - together with the transcript, this is a document which describes your qualification in a standard format that is designed to be easily understood and straightforward to compare. It contains information on the level, context, content and status of the studies that were successfully undertaken. This allows other universities or employers to understand your qualification in relation to the education system of the country you took your degree in. This could help you to get a job, continue your education or start more training.The Diploma Supplement is not a replacement for the parchment/transcript and does not guarantee recognition.

All degree parchments from congregation ceremonies and other certificates and diplomas will be posted out as soon as possible after the ceremonies but this can take up to eight weeks. Our target is to dispatch parchments by the end of February or August as appropriate.

All parchments are sent to the addresses supplied on the congregation registration forms using standard postal services.

Students with an overseas permanent address, who wish to collect their parchment must submit a request form at least one week before the ceremonies. Documents will be available for collection one working week after the last ceremony.

Parchments 

Replacement parchments can be provided at a charge of £30.00 . However it is important to note that replacement parchments are only available when the original has been lost or damaged. The parchment is an official document, and there should only be one copy in existence at any given time. No additional copies can be supplied.

Follow this link to order a parchment online.

Diploma Supplement

Additional copies of the Diploma Supplement are only available to students who graduated from the University on, or after, January 2007

If you require a diploma supplement, you should complete the online Diploma Supplement order form (see link below). Diploma Supplements are normally produced within 10 working days. Each request will be charged as follows:

  • £15.00 for the first original
  • £5.00 for each additional original

Please ensure you order enough diploma supplements to fulfil your needs as a request at a later date will be charged as a new order (i.e. £15.00 and £5.00 for each additional original)

Follow this link to order a diploma supplement online.

Transcripts

 If you require a transcript you should complete the online transcript order form (see link below). Transcripts are normally produced within 10 working days. Each request will be charged as follows:

  • £12.00 for the first original
  • £25.00 for five originals

Please ensure you order enough transcripts to fulfil your needs as a request at a later date will be charged as a new transcript.

If you require an unofficial list of your marks for personal use you can request a Statement of Marks from your department free of charge.

Academic Prizes are included on a transcript where they are awarded by the Board of Examiners and noted on the mark sheets. A list of eligible prizes is available below.

Follow this link to order transcripts online.

Delivery 

Parchments, transcripts and diploma supplements, which are sent following the January and July congregation ceremonies, are sent by standard postal services which may take up to three months for an overseas address. If your parchment delivery address is overseas in a country which uses a non western script (e.g. Chinese), you may wish to provide us with address details in your own language. You may also request overseas delivery by courier, but please note that there is a charge for this. Requests must be submitted at least one week before the ceremonies.

Replacement parchments and additional transcripts and diploma supplements are sent by second class mail within the UK. Documents to be sent to postal addresses outside the UK can, for an additional fee of £18.00, be delivered by courier. Please indicate this on the order form.

Further Information

Please note: all Parchments, Transcripts and Diploma Supplements are produced by the Durham SPA office, but information  is available from our Queen's Campus office (Holliday Building Room AS5).

If you have any further queries please read the Frequently Asked Questions.

If you still require any assistance please contact transcripts.parchments@durham.ac.uk