6.3.5: The Approval and Monitoring of Examination Papers
1. The main subject Board of Examiners (properly quorate) is responsible for the form and content of all examination papers, and approval must be obtained at a meeting of the board.
2. External examiners, while they are not required to be present at the meeting of the board, must approve all examination papers for which they are expected to act as external examiners.
3. Boards of Examiners should write to external examiners to inform them of action being taken, with regard to proposals for changes which they make to examination papers, and external examiners should receive minutes of the board.
4. There must be a minuted record of the meetings at which approval of examination papers is given.
5. Boards of Examiners may wish to establish a sub-committee for the scrutiny of papers. It is essential that the meetings of these groups are minuted and that these minutes are passed back to the main subject Board of Examiners for consideration during the examination paper approval process.
6. Proof-reading of each examination paper must be undertaken by two designated members of the academic staff, of whom at least one should be post-probation, and signed by them when examination papers are submitted to Student Planning and Assessment.
7. A designated member of the academic staff should be available, by telephone, for the duration of each examination to deal with any query which arises on the content of the examination paper.