6.3.2 Membership of boards of examiners
1. The membership of boards of examiners shall be appointed annually by the chair of the relevant Faculty Education Committee under delegated authority from Senate (with an annual report being made to Senate on the exercise of this delegated authority). Where nominees for a board of examiners do not meet the University’s normal criteria, appointments must be confirmed by the chair of Education Committee.
Internal members of boards of examiners
2. There are three categories of internal members of boards of examiners:
a. Full-time academic staff who members of the board of studies responsible for the programme(s) under consideration by the board of examiners. This group are ex officio members of the board of examiners.
b. Full-time academic staff who are members of boards of studies other than the board of studies under consideration by the board of examiners. This group are appointed members of the board of examiners.
c. Staff who are not ex officio members of any board of studies (for example, part-time staff, retired staff who are re-employed to undertake teaching duties, external specialists from industry, commerce and elsewhere). This group are also appointed members of the board of examiners.
3. Nominations of members of board of examiners in category b. or c. must be submitted by the chair of the board of examiners to Student Planning and Assessment (using the form at Appendix A6.05) together with a written case for the appointment being approved and the curriculum vitae of the nominee.
4. Postgraduate students engaged in teaching or assessment will not normally be appointed members of a board of examiners.
5. If the secretary to the board of examiners is a member of support staff, rather than academic staff, they shall not have voting rights in the board of examiners.
External members of boards of examiners
6. External examiners are appointed to boards of examiners in accordance with Section 10 of the Learning and Teaching Handbook. External examiners are not normally directly involved in the Preliminary Honours examination process, although where serious issues arise with the assessment process the external examiner may be consulted. Boards of examiners relating to all other examination and assessment processes involve external examiners.
Subject-level boards of examiners
7. The membership of a subject board of examiners shall include:
a. all staff who have responsibility for setting summative assessment questions and/or summative assessment components in the subject and are ex-officio members of the board of studies;
b. at least one external examiner/moderator (other than for Preliminary Honours);
c. where the board of examiners is responsible for a programme(s) that includes modules from another department(s) as a required part of that programme, one or more representatives from that other department(s);
8. Membership may also include:
a. appointed members under the categories set out in paragraphs 2b. and 2c.;
b. a member of support staff of Grade 7 or above serving as secretary to the board (such a secretary does not have voting rights).
Faculty-level boards of examiners
9. Faculty-level boards of examiners are in place for a number of programmes (for example Combined Honours, Joint Honours, Natural Sciences and the MA Research Methods). The membership for these boards of examiners shall be:
a. a member of academic staff other than the programme director, appointed by the chair of the relevant FEC responsible for the programme under consideration, who shall chair the board;
b. the programme director;
c. one member of academic staff from each of the departments contributing to the programme(s) under consideration by the board;
d. at least one external examiner/moderator (other than for Preliminary Honours);
10. The secretary to faculty-level boards shall be a member of support staff from the relevant faculty office.
Faculty Preliminary Board of Examiners
11. The membership is as follows:
a. the chair of the relevant Faculty Learning and Teaching Committee (Undergraduate) (Chair);
b. Deputy Head (Natural Sciences) / Director of Combined Honours (Art & Humanities and Social Sciences & Health) or their nominee;
d. two further members of the faculty concerned nominated and appointed by Education Committee;
e. one member of another faculty nominated and appointed by Education Committee
12. The quorum is the membership above less one member.
13. The secretary to the Preliminary Board of Examiners does not have voting rights in the board.