UUK Code of Practice
In February 2006 University UK (UUK) and the Standing Conference of Principals (SCOP - now Guild HE) released a Code of Practice for the Management of Student Housing ('the Code'). The Code outlines best practice and provides bench marks for the management - and quality - of student housing in the sector. In addition, it is inteded to serve as one of the approved codes of practice for HE 'managed and controlled' accommodation under the Housing Act 2004. This Act introduced a system of licensing for houses in multiple occupation, from which accommodation managed or controlled by higher or further education establishments may be excepted, if managed in conformity with the approved code of practice.
The University of Durham has signed up to the Code and are required to review the management of student accommodation as part of the tri-annual internal audit plan. Under the terms of the Code, we as an institution are required to provide summary information to the UUK/Guild HE Code Governace Board.
Please note this web page is under construction
The schedule of documents/actions to demonstrate compliance are contained below:
1 Accident/incident (& fire alarm) report form
2 Accident/incident reporting policy information/chart
4 Asset register
5 Check-lists for domestic staff
6 College handbook/regulations
7 College snow clearance policy document
8 Complaints/disputes procedure
9 Condition survey/inventory (college)
10 Contractor's signing-in book
11 Corridor reps briefing
12 Crime prevention panel, talks & visits
13 Defects reporting procedure
14 Disaster recovery plan
15 Distance selling notice
16 E&B apportionment document
17 E&B asbestos register
18 E&B as-built drawings, warranties & operating manuals
19 E&B condition survey
20 E&B energy management policy
21 E&B inspection & test logs/certificates
22 E&B schedule of rates & response times
23 E&B snow clearance policy document
24 E&B statement of compliance with IEE Regs
25 Electrical re-set (power failure report) form
26 Emergency action chart for communicable diseases
27 Emergency contact notices by internal phones
28 Emergency procedures action chart
29 Environment reps meetings
30 Environment/sustainable development policy
31 Fines, charges & damages policy
32 Fire alarm inspection & weekly test logs/certificates
33 Fire evacuation reports
34 Fire safety inspections, reports & action plans
35 Fire safety notice
36 Fire safety procedure staff & residents
37 Fire safety risk assessments
38 Fire safety talks & DVD
39 Grounds improvement plan & maintenance contract
40 Health & safety annual self-inspection report
41 Health & safety audit action plan
42 Health & safety management plan template
43 Health & safety manual
44 Health & safety policy document
45 Health & safety induction
46 Heating regime/schedule
47 Fresher's Intro/Induction Talk
48 Info for student noticeboards
49 Licence (residence) agreement
50 Monthly meetings with E&B FM
51 Notices & warning signs
52 Room visits log
53 Notification to disabled students re PEEPs
54 PAT test register/labels
55 Personal evacuation plan template
56 Porters job summary
57 Quality standards for campus accommodation
58 Reception procedures manual
59 Residence code of practice
60 Risk register
61 Rolling programme of renewals/redecoration schedule
62 Security incident log
63 Security personnel register
64 Security risk-assessment & review
65 Security strategy
66 Student Health & Safety booklet
67 Training (customer care, health & safety, BICSc, etc)
68 Vacation notice