Computing and Information Services

Campus Card Photographs

Uses for Digital Photographs:

 The digital photograph you provide will be used as identification on your Campus Card.

The digital photograph you provide may also be used for the following purposes:

  • College or Departmental lists that may be displayed in public buildings within the University.
  • Attached to electronic student records that can be viewed by any member of University staff
  • Attached to hard copy student personal files that are stored securely and accessible to members of the appropriate College or Department only.
  • Publication on a departmental website where the photograph is on password restricted pages and accessible to members of that Department only

To prevent your digital photograph being used for one or more of the purposes above, you must submit a request in writing outlining your reasons for prevention to:

The Academic Registrar, The University Office, Old Shire Hall, Old Elvet, Durham, DH1 3HP


You must include your full name and Student ID Number in this letter and submit it within one week of the start of your programme of study. The Academic Registrar will consider your case. You also have a right under the Data Protection Act 1998 to request at any other time of the year that the University ceases to use your digital photograph for one or more of the purposes above. Again, you must submit a request in writing outlining your reasons for it to the Academic Registrar, who will consider your case.

Campus Card Photographs

It is possible for departments and colleges to request Campus Card photographs from banner using GREPORT. The photographic images and personal data must be used only for the purposes of University administration.

Please note: It is advisable that this is not processed in the first two weeks of term as some students may not have a photograph on the database at this point in time.

Photographs are requested using a set of criteria and can be filtered by:

  • Academic Year
  • Student Level (e.g. Undergraduate or Postgraduate Taught etc.)
  • Class Year (1,2,3 or 4)
  • College
  • Department
  • Programme Code
  • Module Code

For example:

To request a set of photographs for a group (e.g. Year 1 undergraduates at Collingwood) use report SXRSTPH (STudent PHotograph).

To request a photograph for an individual:

  • SXRUGSR (UnderGraduate Summary Report)
  • SXRPTSR (Postgraduate Taught Summery Report)
  • SXRPRSR (Postgraduate Research Summary Report)

If you have any queries please speak to Student Planning and Assessment for advice.